How I work

updated 2/16/20


Sources of citations and references-
Reference management programs-
  • Bookends as a front-end tool for standing searches, sorting, categorizing, tagging, annotating PDFs, sharing with colleagues 

  • EndNote to export for publishing

  • Mendeley for browsing for new material and catching citations from web browser

Color scheme for article highlighting/annotation-
  • Red – Summary

  • Orange – Important Methodological or Theoretical Information

  • Yellow – Key Information (historical/factual/topical)

  • Green – References (to other background info, papers, specific citations to follow up on)

  • Cyan – Hypotheses and interpretations

  • Magenta – Intertexts, connections to other texts or own projects/ideas, questions for further research

Information Management

  • For important quotes/facts, I use spaced repetition by adding them to Mnemosyne

  • Web clippings/lists in Evernote. I live by Evernote.

  • Project working files in Bear

  • Databases in DevonThink

  • OmniPlan for Gantt charts and project schedule management

  • OmniGraffle for diagrams, mind maps, organizational charts, and other graphic tools

  • For daily to-do lists: Things3 (syncs with all iOS devices)

  • General time management: Pomodoro technique

  • Presentation links, further readings, articles etc – Padlet

  • Current events/news – daily Skimm email


  • state audience at the top of each writing assignment 

  • For drafting long pieces (i.e. book chapters), I use Ulysses as a markdown-style text editor.

  • For shorter blog-style posts, I prefer Byword. (I’ve experimented with Scrivener, but it has too many features and I find it distracting. Update April 2019 – Scrivener 3 looks amazing.)

  • Mailchimp for monthly newsletter

  • Daily 30-minute freewriting

  • For content drafting-

    • spellcheck

    • check readability level (eg. Flesch-Kincaid)

    • arrange for notifications of future results (when relevant, eg Lion’s Mane research):

      1. Google Alerts

      2. Google Scholar Alerts

      3. PubMed alerts

    • editing scheme

      • once for yourself

      • once for your supporters

      • another pass to consider the haters (can your words be used against you?)

    • publicize

      • Blog subscribers (automatic)

      • Facebook

      • Twitter


  • Favorite time to read: 6:30-7a

  • 40-50 book pages daily

  • 3-4 scientific articles weekly

  • Reading workflow

    • copious use of writing and underlining

    • personalized TOC and index

    • pull quotes into Evernote upon completion

      • using Kindle highlights and export to Evernote via

    • mind map with OmniGraffle or MarginNote

  • reading list managed on Goodreads

  • articles saved in Pocket


Body & Mind


  • Yoga (5 sun salutations and asanas)

  • Walking (20 mins daily)

  • 7-minute or HIIT workout when time is short (Interval timer/Tabata app: Seconds)

  • Twice weekly

    • Kettlebell/crossfit exercises

    • Climbing gym

  • Weekly

    • trail running or conditioning hike

Cognitive exercises